Accounting Assistant, Supervisor

Job Description

Under the direction of the Business Office Manager, provide team leadership to the accounts payable area of the Dining Services Central Office. Tasks included are supervising, auditing, and editing of information input to the computerized Food Production System and BruinBuy. Perform accountant duties to comply with Generally Accepted Accounting Principles and University Policies and Procedures to include accounts payable, accounts receivable, Non-Payroll Expense Adjustments, Recharge Order Request, Purchase Order Requests and Change Orders for Dining Services. Monitor the processing of a high volume of food and nonfood invoices; approximately $25 million annually. Ensure all invoices, transfers, loan and borrow are input accurately and timely into the appropriate systems. Assist team members in the research and the prompt resolution of any bid pricing discrepancies with managers, vendors, and Purchasing. Monitor the Preparation of the monthly accrual report and assist in the resolution of open issues with campus accounts payable and vendors. Supervise the monthly ledgers and vendor statements reconciliation, including research, reporting and resolution of problems. Process accounts receivable transactions for the department including NPEARS, recharges, cash reports, and deposits. Manage the logistics and billing for events for student groups, campus departments, and school outreach groups for meal ticket sales, private dining room reservations and special events. Ensure that an orderly filing system for all invoices and paperwork is maintained. Manage and coordinate the Student Office Assistants schedules, duties and responsibilities. Process new orders meal tickets from Marketing. Monitor the printing, documenting and distributing the meal tickets upon receiving orders. Create the month end accruals to include AP, revenue adjustments and inter-location transfers. Review assigned Purchase Authorization Notifications and provide feedback of any changes needed to the team. Assist the Business Office Manager in training, motivating and leading Administrative Assistant III’s on day to day operations. Supervision of 4 FTE AA III’s and 5 part-time students. Other duties as assigned.