Job Description

Under the direction of the Business Office Manager, perform accountant duties, including accounts payable and accounts receivable, for Dining Services. Process a high volume of food and nonfood invoices; approximately $25 million annually. Ensure all invoices, transers, loan and borrow are input accurately and timely into the appropriate systems. Research and promptly resolve any bid pricing discrepancies with managers, vendors, and Purchasing. Prepare the monthly accrual report and resolve open issues with campus accounts payable and vendors. Reconcile monthly ledgers and vendor statements, including research, reporting and resolution of problems. Process accounts receivable transactions for the department including recharges, cash reports, and deposits. Handle the logistics and billing for events for student groups, campus departments, and school outreach groups for meal ticket sales, private dining room reservations and special events. Maintain an orderly filing system for all invoices and paperwork. Other duties as assigned.

Job Qualifications

Demonstrated knowledge of accounting practices and procedures, and the ability to apply these to Accounts Payable and Acccounts Receivable duties.
Required

Skilled in the use of computers and computer software, including email, Word, Excel and accounts payable and receivable systems.
Required

Ability to process a large number of invoices accurately and efficiently on a daily basis.
Required

Mathematical skills sufficient to compute figures and check accuracy of invoices and reports.
Required

Ability to utilize a computerized Food Production System to input data and maintain accurate system files.
Required

Demonstrated skill and knowledge in data collection/ verification to insure the accuracy of the reports generated from the system.
Required

Skill in analyzing information, situations and procedures to define problems and formulate conclusions.
Required

Ability to establish and maintain cooperative working relationship with staff, coworkers, vendors, and other University personnel.
Required

Ability to set goals and priorities which accurately reflect the relative importance of job responsibilities when faced with fluctuating workloads, pressure of deadlines and competing requirements.
Required

Ability to work independently and complete job duties according to established deadlines and in accordance with policies and procedures.
Required

Skill in establishing and maintaining orderly files.
Required

Working knowledge of Dining Service operations.
Preferred

Knowledge of University accounting procedures, systems, and policies.
Preferred

Ability to maintain and keep confidential information.
Required

Ability to reconcile ledgers and vendor statements and to research and resolve discrepancies.
Required

Time management and organizational skills to manage daily workload and complete all assignments.
Required

Skill to communicate clearly and effectively in person, in writing, and on the phone with a variety of individuals at all levels.
Required

Excellent customer service skills to interact with various levels of campus personnel and navigate sensitive issues related to program coordination.
Required