Job Description

The Accounts Payable Coordinator will assist the Senior Accounting Manager in coordinating all aspects of the Luskin Accounts Payable Department. Execute and monitor accounting, purchasing, and payable tasks for the Luskin Conference Center operating accounts using University and Administrative Service systems such as BruinBuy, Maximo, Food Inventory System, Essbase and QDB. Resolve accounting errors and problems. Produce manifold accounts payable reports. Analyze in-house accounting systems and develop new applications using Access, Excel, QDB and Essbase. Work with the Accounting Manager in planning and coordinating the accounting office workflow. Coordinate special projects as directed by the Accounting Manager. Assist in the ordering process of equipment and supplies. Assist the Accounting manager with monthly and year-end accruals. Assist the Accounting Manager with yearly and revised budget preparation. Perform Cashiering duties in absence of regular Cashier staff.

Must be able to work nights, weekends and some holidays.

Job Qualifications

Demonstrated skills in accounting principles, material management and procedures and experience with automated accounts payable systems. Ability to process forms to accomplish various transactions (e.g., POs, FRS, financial journals, fund transfers, non-payroll expenditure adjustments forms, etc.)
Required

Demonstrated ability to analyze and interpret financial data sufficient to reconcile ledgers and generate financial reports.
Required

Excellent interpersonal skills to establish and maintain effective relationships with other staff, contractors, and suppliers. Ability to interact diplomatically with University personnel at various department levels and with accounting staff.
Required

Skills in prioritizing tasks and ability to coordinate workflow to comply with deadlines in a timely manner under pressure of deadlines and heavy workload.
Required

Skills in working independently and following through on assignments with minimal direction.
Required

Analytical skills to anticipate potential problems or sensitive situations, recognize relevant factors and present viable alternatives or solutions.
Required

Skills in working as part of a team; collaborating with colleagues.
Required

Writing skills sufficient to compose clear, concise and grammatically correct business correspondence, analysis and financial reports.
Required

Organizational skills to establish, maintain and store alpha/numeric files.
Required

Skill in performing basic bookkeeping transactions.
Required

Demonstrated knowledge of the process of accruing expenses and ability to monitor expense against blanket purchase orders consistent with established policies.
Required

Skills in operating a 10-Key calculator by touch.
Required

Ability to operate IBM PC and working knowledge of windows software such as Microsoft Excel, Microsoft Access, and Microsoft Word. In addition, ability to use BRUINBUY, Oasis, Essbase, Kronos, and QDB.
Required

Adept in creating customized computer Tracking Reports, Data Bases, and performing analysis using Microsoft Access and Excel.
Required

Skill in organizing material and information in a systematic way to optimize efficiency and minimize duplication of efforts with the use of computer technology.
Required

Demonstrated ability to read, write, and speak English.
Required