Assignment Representative - University Apartments

Job Description

Under the direction of the UA Assignment Manager, provide a broad range of administrative, customer service, and operation functions in support of the Housing Assignment Office that manage the housing assignment process for University owned housing. This includes over 14,000 single undergraduate students, over 2,000 graduate students, and over 1,500 family and mixed use apartments.

Major duties include being a representative in the Housing & Hospitality Services high volume customer service call center, responding to telephone, written, in-person customer service, Live Chats (instant messaging), and e-mail inquiries. Disseminate housing information by phone or in person to students, parents, and over campus departments. Advise customer on the housing options related to student housing applications. Counsel students and parents on all housing options. Responsible for updating inventory of available spaces to sell to customers and building/room type (configuration) set up for each year. Reconcile and ensure balancing of daily occupancy reports to ensure accurate occupancy and vacancy numbers are recorded, and ensure maximum occupancy of all facilities are maintained daily. Counsel students on new rental and contract options, room swap, transfers, Notice of Intent to Vacate (NITV), contract appeal, and move out processes. Maintain cash controls related to incoming mail batching for payments. File maintenance of student files to ensure accuracy of retained records. Serve as liaison to other campus departments regarding assignment processes. Work as a team in the Housing Services department and cross train in other offices.

Compensation: The target salary range for this position is between the posted minimum and $27.95.

We are seeking two full-time team members for this posting.

Job Qualifications

  • Demonstrated ability to interact sensitively and effectively with students, parents, staff and other University guests. (Required)
  • Ability to perform duties independently and/or with others and to follow through on assignments with minimal direction. (Required)
  • Ability to establish and maintain cooperative working relationships. (Required)
  • Ability to speak using appropriate vocabulary and grammar to convey information accurately to students, parents, staff and other University guests by telephone or in person. (Required)
  • Demonstrated computer skills and proficiency in applications including, but not limited to: Microsoft Excel, Microsoft Word, and Microsoft Outlook. (Required)
  • Ability to work in an environment of frequent interruptions, perform effectively with fluctuating workloads and a wide variety of tasks. (Required)
  • Ability to analyze database information using logic and qualitative reasoning. Skill in making appropriate decisions following established office and departmental policies and procedures. (Required)
  • Writing skills sufficient to compose correspondence in a clear and concise manner. (Required)
  • Ability to deal with confidential information with discretion and tact. (Required)
  • Skill in performing basic bookkeeping transactions and inventory management, i.e., debiting, crediting, reconciling expenses. (Required)
  • Demonstrated ability to establish and maintain alpha/numeric files. (Required)
  • Skill in performing mathematical computations in order to correctly perform rental prorations. (Required)
  • Work a variable schedule, to include weekends or alternate hours, during peak periods when needed to meet operational/business and customer service needs. (Required)
  • Ability to use a 10-key adding machine by touch with speed and accuracy. (Preferred)