Job Description

Under the general supervision of the Director, Dining Services, the Executive Assistant to the Director provides office management and organization, public relation functions and financial and administrative support to the Director, Dining Services. The position is responsible for planning and managing the Director’s calendar; researching, drafting and preparing memos and correspondences; compiling information and creating presentations for internal/external meetings; assisting with research for various projects; coordinating travel itineraries for the Director; establishing and maintaining both electronic and manual files; establishing systems to effectively monitor deadlines critical material required from subordinate administrative and operational units. Exercising authority to collect and provide information and to resolve issues.

The target hourly compensation for this position is between the posted minimum and $26.44.

Working hours vary, includes nights and weekends.

Job Qualifications

Demonstrated writing skills to develop concise, well-organized and grammatically correct business correspondence and administrative reports.
Required

Demonstrated skill in providing accurate word selection, punctuation and formatting for correspondences and administrative reports.
Required

Demonstrated expert knowledge of word processing, spreadsheet, e-mail, calendaring and graphic programs.
Required

Skill in performing basic accounting transactions.
Required

General knowledge of personnel, purchasing, and accounting processing.
Required

General knowledge of University policies and procedures.
Preferred

Ability to utilize Kronos time and attendance system.
Can be trained

Skill in coordinating complex travel itineraries and calendars.
Required

Demonstrated skill in establishing and maintaining administrative files.
Required

Knowledge of spreadsheet and electronic data storage and retrieval systems.
Required

Skill in formatting and analyzing statistically based data sheets and financial reports.
Preferred

Ability to work independently and as part of a team.
Required

Ability to receive multiple instructions within a limited time and maintain a professional and polite demeanor at all times.
Required

Ability to work in fast paced environment to meet project deadlines and time frames.
Required

Ability to handle multiple projects simultaneously.
Required

Ability to analyze and define administrative and technical problems, identifying relevant factors, recognizing alternatives and formulating conclusions.
Required

Interpersonal skills sufficient to interact effectively and tactfully with diverse departments/University personnel at various levels and with the public including students.
Required

Ability to establish and maintain cooperative working relationships.
Required

Skill in interacting diplomatically with the public in a high volume, continuous public contact setting and in maintaining confidentiality with sensitive information.
Required

Ability to work flexible schedules including weekends and evenings to respond to critical time periods.
Required