Office Coordinator

Job Description

Under the direction and supervision of the Housing & Hospitality Services’ (H&HS) Office Manager for the AVC of H&HS, provide administrative and financial support to the Housing Administration office and Organizational Performance unit. Track and provide support in managing the Housing Administration financial account and budget, create and maintain expense and reimbursement reports, purchase supplies and equipment, place gift card orders, and complete Non-Payroll Expenditure Adjustment Requests (NPEARs) and recharge order requests. Prepare multimedia presentations, documents, and spreadsheets. Initiate research as needed. Maintain complex AVC calendar, prioritizing requests diplomatically and discreetly. Coordinate airfare, lodging, itineraries, and other travel-related arrangements for the AVC and AVC office. Arrange logistics including, but not limited to, video conferencing, meeting scheduling, room reservations, catering, parking and RSVPs. Prepare, reconcile, and distribute Hats Off Employee Appreciation Award letters and Years of Service certificates on a bi-weekly and monthly basis. Serve as the first line of communication with department visitors, handle guest and staff inquiries in a diplomatic manner, and provide back up support to Training & Development office as requested.

Perform wide range of office duties, prioritize work flow following established departmental procedures, and follow through on assignments with minimal direction.