Sales and Marketing Administrative Assistant to DOS

Job Description

Reporting to the Director of Sales and Marketing of the Luskin Conference Center, this position provides office management and organization, financial and administrative support. Responsible for planning and managing the DOSM’s calendar, researching, drafting and preparing memos and correspondences, coordinating travel itineraries and establishing both electronic and manual files. Responsible for managing and maintaining the Delphi database account management system, executing and coordinating all data and reports. Train new users on Delphi standards and serve as communication link between sales, conference planning system users and management and technology specialists.

Must be able to work nights, weekends and some holidays.

The target salary range for this position is between the posted minimum and $23.81 hourly.

Job Qualifications

Excellent analytical skills to organize data and materials to draw appropriate conclusions and make recommendations for solutions. Required

Skill in working as part of a team, collaborating with colleagues and maintaining cooperative working relationships. Required

Ability to encourage and motivate individuals to work together to achieve department’s goals and objectives. Required

Proven ability to work independently on projects, managing multiple projects at one time, using good judgment and time management skills to complete projects on time according to established deadlines. Required

Ability to diagnose and troubleshoot problems, recommending or implementing solutions and following through to completion. Required

Ability to maintain confidentiality in the work environment and use discretion when interacting with others. Required

Strong customer service skills, speaking concisely and logically, using grammatically correct language to communicate effectively with the ability to maintain a professional presence at all times. Required

Demonstrate the ability in and working knowledge of basic accounting practices and principles to include reconciliation of ledgers and accruals. Required

Skill in analyzing operating procedures and recommending necessary changes consistent with accepted practices and policies. Required

Ability to utilize body language such as eye contact, facial expressions, gestures and posture that reflect an out-going, friendly, attentive and responsive and professional demeanor. Required

Must be available to work a variable shift including nights, weekends and occasional holidays. Required