Job Description

Assist the Accounts Payable Manager in coordinating all aspects of the Housing Maintenance Accounts Payable Department. Execute and monitor accounting, purchasing, and payable tasks for all operating accounts managed by UCLA Housing Maintenance and all Housing Maintenance major maintenance accounts, as well as new accounts for all properties newly purchased or constructed using University and Administrative Service systems such as BruinBuy, Maximo, Essbase and QDB. Resolve accounting errors and problems. Produce manifold accounts payable reports. Analyze in-house accounting systems and develop new applications using Access, Excel, QDB and Essbase. Work with the Accounts Payable Manager in planning and coordinating the accounting office workflow. Coordinate special projects as directed by Housing Maintenance Director. Assist in the ordering process of equipment and supplies.

Job Qualifications

1. Demonstrated skills in accounting principles, material management and procedures and experience with automated accounts payable systems. Ability to process forms to accomplish various transactions (e.g., POs, financial journals, fund transfers, non-payroll expenditure adjustments, etc.).
Required

2. Demonstrated ability to analyze and interpret financial data sufficient to reconcile ledgers and generate financial reports.
Preferred

3. Excellent interpersonal skills to establish and maintain effective relationships with other staff, contractors, and suppliers. Ability to interact diplomatically with University personnel at various department levels and with accounting staff.
Required

4. Skills in prioritizing tasks and ability to coordinate workflow to comply with deadlines in a timely manner with a heavy workload.
Required

5. Skills in working independently and following through on assignments with minimal direction.
Required

6. Analytical skills to anticipate potential problems or sensitive situations recognize relevant factors and present viable alternatives or solutions.
Required

7. Skills in working as part of a team; collaborating with colleagues.
Required

8. Writing skills sufficient to compose clear, concise and grammatically correct business correspondence, analysis and financial reports.
Required

9. Organizational skills to establish, maintain and store alpha/numeric files.
Required

10. Skill in performing basic bookkeeping transactions.
Required

11. Demonstrated knowledge of the process of accruing expenses and ability to monitor expense against blanket purchase orders consistent with established policies.
Required

12. Skills in operating a 10-Key calculator by touch.
Required

13. Ability to operate IBM PC and working knowledge of windows software such as Microsoft Excel, Microsoft Access, and Microsoft Word. In addition, ability to use BruinBuy, Essbase, Maximo, UCLA Internet Websites, and QDB.
Preferred

14. Adept in creating customized computer tracking reports, databases, and performing analysis using Microsoft Access and Excel.
Can be trained

15. Skill in organizing material and information in a systematic way to optimize efficiency and minimize duplication of efforts with the use of computer technology.
Preferred

16. Demonstrated ability to read, write, and speak English.
Required

17. Ability to maintain good attendance.
Required

18. Ability to arrive to work reliably and on time.
Required

19. Ability to initiate and maintain cooperative relationships with co-workers, managers and supervisors, customers/clients, and members of the public.
Required

20. Ability to work harmoniously and cooperatively as a team player.
Required

21. Ability to follow written and oral instructions and/or directions.
Required