Project Coordinator

Job Description

Reporting to Housing & Hospitality Services’ (H&HS) Director of Project Management, provide assistance directly related to the delivery of projects including new construction, renovations, modifications, and repairs of facilities that are under the management of H&HS. The Project Coordinator is responsible for construction administration tasks associated with assigned projects.

Project Coordination and Construction Administration Support duties include: assisting construction and project managers with project and construction associated tasks, coordinating with architects, design consultants, campus officials, and contractors, and undertaking project monitoring tasks as assigned by the construction managers.

Financial Management duties include administering financial budget analysis and ensuring department is in full compliance with all University policies and procedures.

Office Management duties include various duties to maintain an orderly and efficient office environment.

The budgeted hiring salary/target range for this position is the posted minimum to $42 hourly, with salary placement based on skills, knowledge, and experience.

Job Qualifications

Required qualifications

  • Experience in project management to plan and to pace work to ensure deadlines are met and projects overall are not jeopardized. Must possess and employ superior time management skills.
  • Ability to work under pressure in a deadline-driven environment with rapidly changing or augmented assignments and concurrent multiple projects.
  • Commitment to completing work on time, including acceptance of flexible and extended hours as may be required.
  • Ability to work independently and as part of a team, be proactive and resourceful, and deal with ambiguity.
  • Skill in performing with frequent interruptions and distractions. Skill in performing a variety of duties, often changing from one task to another of a different nature.
  • Skill in organizing material, information, and people in a systematic way to optimize efficiency and minimize duplication of effort.
  • Working knowledge of computer software programs including but not limited to Microsoft Word, Excel, Project, Visio, Power Point, and Outlook and also Primavera (or similar) project control documentation software.
  • Excellent language skills to comprehend verbal instructions and planning concepts; verbally articulate to convey information in a clear, succinct manner. Demonstrated skill in composing and editing correspondence and reports using correct grammar, punctuations, spelling and format. Ability to draft clear, concise, analytical reports and narratives.
  • Skill with preparation and analysis of financial and budget management report tools.
  • Working knowledge of general accounting principles and general ledger reconciliation experience.
  • Skill in analyzing and performing advanced functions for use with
    formulation and monitoring budgets
  • Ability and desire to convey a positive, professional, business-like
    appearance and attitude to all user groups, consultants, and colleagues.
  • Demonstrated communication and interpersonal skills, exhibiting tact and diplomacy, to interact professionally and effectively with a variety of individuals of diverse backgrounds and education levels to ensure cooperative working relationships with University administrators, general staff, consultants and road range of off-campus entities.


  • Working knowledge of construction administration practices and basic understanding of construction office process, method, work flow and vocabulary.
  • Working knowledge of the on-line University systems including Kronos, Bruin Buy, PeopleAdmin, Travel Services, and CapStar.
  • Knowledge of general University Financial/Accounting and Personnel/Payroll policies and procedures. Knowledge of departmental and University standards and procedures of campus purchasing, bidding and contracting policies.
  • Bachelor’s degree in Business Administration, Economics, Statistics, Architectural Design, Environmental Design, or related field; or the equivalent combination of education and experience.
  • Able to drive a University vehicle and travel to various locations.